Executive Committee Portfolio Description

President

• Preside over all of the Association's meetings and co-ordinate with members of the Board of Directors for the good and smooth running of the Association's affairs and activities.
• Provide leadership role by ensuring objectives are met in the delivery of programs, activities and social events.

Vice President

• Act on behalf and work closely with the President.
• Ensure smooth running of the Association's programs and operations while strengthening members’ relationship.

Treasurer

• Ensure that all monies received, and all payments made are properly accounted for.
• Keep proper records and books of accounts and make these accessible to all members of the Board of Directors/Association's auditor.
• Prepare draft annual budget incorporating both recurrent and capital expenditure for approval at each Annual General Meeting (AGM).
• Prepare and submit financial statements at meetings of the Board of Directors and AGM of members.

Assistant Treasurer

• Provide assistance to the treasurer in the management of the Association’s financial recordkeeping.
• Responsible for the management of members' registration process.
• Keep proper records of all membership dues

Secretary

• Record the proceedings at all meetings of the Association in Minutes and make these accessible to any member of the Board or, whenever requested, to members.
• Keep a proper register of members of the Association.
• Maintain and keep up-to-date membership email distribution list.
• Communicate to the members through the Association's generic email This email address is being protected from spambots. You need JavaScript enabled to view it. and respond to inquiries from members and the public.

Director of Arts, Culture and Sports

• Provide support to preserve and perpetuate the traditions of Chinese culture (For example: Toronto Hakka Conference, Chinese Cultural Centre of Greater Toronto).
• Promote harmonious relationship with other Chinese communities in Canada such as the Toronto Hakka Heritage Alliance (THHA).
• Promote Chinese language and artistic learning among members.

Director of Senior Affairs

• Coordinate programs and activities for seniors by modifying some social programs better suited to their needs.
• Support seniors through regular communication by phone or on-site visits.

Director of Social Programs

• Coordinate logistics of social events such as yearly picnics, monthly pot-lucks, luncheons such as the Dragon Boat festival and Mid-Autumn festival, and other special celebrations such as Christmas and Chinese New Year.
• Liaise and work with service events providers for locations while ensuring organization and timeliness of events.
• Organize bus tours and/or weekend getaway whilst ensuring safety of members.
• Organize any virtual social events. (For example: social virtual meet, food presentations or cooking classes)/li>

Director of Fitness, Health & Wellness

• Coordinate fitness, health and wellness activities with service providers. (For example: cardio exercises, line dancing, yoga and health webinars)

Director of Program Development

• Manage and oversee grants and program components including timelines of application for grants and funding.
• Identify potential support agencies including prepare business cases and cost estimates and allocations for grants and funding eligibility.
• Develop program evaluations and statistical data for report back on programs funded by grants.

Director of Communications

• Manage and direct communications flow and delivery of information internally and externally.
• Craft communications responses, coordinate announcements to members and put together communications packages.
• Develop communication strategies while promoting and maintaining the Association's image.
• Coordinate members' feedback on program activities and events through surveys.
• Act as a conduit for communications between the Executive Committee and members.